1. Confirmation Process
1.1. Once you complete your online registration form, please check the order
carefully before confirming it. After you have confirmed and submitted your
reservation, we will process your booking immediately. Your booking is not
confirmed until you receive an email confirmation from us which sets out your order
details and other useful information. Registration fees are correct at the time of going
to press but may be subject to changes. The registration fees include light
refreshments, lunch and conference materials, but not transport and
accommodation.
1.2. If you do not receive our email confirmation within 24 hours of you submitting
our online registration form, please contact us at events@scotlandscastles.org as soon
as possible before the start of the conference. It is your responsibility to update us of
any changes to your contact details so that we can contact you.
2. Venue
2.1. You must comply with the rules and regulations in place at the conference
venue. If you bring any property to the venue, you do so at your own risk. For the
avoidance of doubt, we are not responsible for any loss and/or damage to such
property. If you are using car parking facilities at the venue, you do so entirely at
your own risk, and we do accept no responsibility for any loss and/or damage
resulting from your use of such car parking facilities.
2.2. We reserve the right to refuse admission to any person whom, in our absolute
discretion, we consider to be unsuitable for admission to the conference or to
remove such person after the start of the conference.
2.3. If you have any additional requirements due to a disability, food allergies or for
any other reason, please email us at events@scotlandscastles.org as soon as possible
and, in any event, 7 days before the start of the conference.
2.4 You are responsible for making your own way to the venue for the event, and
you shall remain liable for all payments under these terms and conditions
irrespective of any failure of transport or other reason why you are unable to attend
the conference.
3. Changes, Cancellations, Substitutions and Force Majeure
3.1. We reserve the right to make any changes to the conference at any time without
prior written notice
3.2. We reserve the right to cancel a conference at our sole discretion for any reason
and at any time. In the event of such a cancellation, we will refund any registration
fees paid, and we will use reasonable endeavours to notify you of such cancellation.
We shall have no liability beyond the refund of such registration dues, and you
should consider having appropriate travel or cancellation insurance in place.
3.3. Unless stated otherwise in the online registration form, if you cancel 30 calendar
days or more before the first day of the conference, we will refund your registration
fees minus the administration fee set out in the event information. However, if you
cancel less than 30 calendar days before the first day of the conference, we will not
be able to refund your registration fees. If you wish to cancel, you must email us at
events@scotlandscastles.org as soon as possible.
3.4. If you cannot attend the conference, we are happy to accept a substitute
delegate without charge. Please send your request at least 72 hours before the first
day of the conference at events@scotlandscastles.org setting out the name of the
delegate who will not be attending as well as the full name of the substitute, job title
and contact details. If the substitute delegate has differing requirements (e.g. dietary)
from the original delegate, we may not be able to accommodate such changes if we
have been given less than 72 hours’ notice. We may reject any unsuitable delegates
at our absolute discretion. The substitute delegate must be from the same
organisation.
3.5. We shall not be liable to you for any delay or failure to perform hereunder due to
a natural disaster, actions or decrees of governmental bodies, communicable
disease, epidemic, any curtailment to or cancellation of public transport, strikes or
walkouts, acts or threats of terrorism or civil unrest, communications line failure or
any other reason which (a) hinders, delays or prevents us in performing any of our
obligations, (b) is beyond our control of without our fault or negligence, and (c) by the
exercise of reasonable diligence we are unable to prevent or provide against (“Force
Majeure Event”). In such circumstances, we shall be entitled to a reasonable
extension of the time for performing such obligations. If the period of delay or non
performance continues for 30 or more calendar days, we may terminate these terms
and conditions by giving you 5 Business Days written notice. In such circumstances
we reserve the right not to refund your registration fees and advise that insurance
should be taken to cover such eventualities. A Force Majeure Event shall not entitle
you to delay payment of any sums under these terms and conditions.
4 Your Obligations
4.1. You agree not to post or publish any content or material in respect of the
conference or any part thereof which:
a) is threatening, libellous, defamatory or obscene.
b) would constitute, or encourage conduct that would constitute and/or incite a
criminal offence or otherwise violate any laws in any manner.
c) would infringe the intellectual property, privacy, or other rights of any third
parties.
d) contains any computer viruses or any other destructive element.
e) contains any advertising; or
f) constitutes or contains false or misleading statements.
4.2 We, in Our sole discretion, reserve the right to:
a) remove any post and have the right to remove any information or submission
which contravenes the above, in whole or in part, for any reason and/or
b) remove or restrict your access to the conference due to unacceptable
behaviour as set out in clause 4.1.
5. Data Protection
5.1. To the extent that you provide us with Personal Data under these terms and
conditions, we shall process such Personal Data as an independent Data Controller
and in accordance with our Privacy Policy.
5.2. Where you provide us with Personal Data of third parties, you warrant, represent
and undertake that you have complied with all applicable Data Protection Legislation
in respect of such Personal Data, including obtaining all permissions, consents and
approvals of Data Subjects to provide their respective Personal Data to us.
6. Intellectual Property
6.1. Any and/or all intellectual property (or other) in the conference materials shall be
our sole and exclusive property (or the appropriate third-party owner(s), if any) and
you shall not acquire any rights in such conference materials, including any
developments or variations of them. Nothing in these terms and conditions grants
you any intellectual property (or other) rights in the conference materials. You agree
not to reproduce, sell, and/or copy (in whole or in part) the conference material,
except for purposes of post-conference references. If you would like to use the
conference materials for anything else, please email us at events@scotlandscastles.org.
7. Liability
7.1. Nothing in these terms and conditions is intended to limit or exclude our or your
liability for (a) death or personal injury caused by our negligence, and (b) fraud or
fraudulent misrepresentation.
7.2. You shall fully and effectively indemnify and hold us harmless against all losses,
actions, costs (including legal fees and disbursements on a solicitor/client basis),
claims, demands, fines, damages and liabilities, of whatever nature, incurred or
suffered by or made against us, whether or not foreseeable, arising directly or
indirectly, wholly or in part, out of or in connection with (i) any breach of these terms
and conditions by you or (ii) any act or omission by you when attending the
conference.
7.3. We shall not (whether in contract, tort, delict, negligence, statutory duty or
otherwise) be liable to you under these terms and conditions for consequential,
indirect, or special damages (including indirect loss of profit and indirect loss of
revenue).
7.4. Subject to the clauses above, our maximum aggregate liability to you under
these terms and conditions (whether arising in contract, tort, negligence, statutory
duty or otherwise) shall not exceed the registration fees you paid to us.
8. Publicity
8.1. We expressly agree that we shall be entitled to refer to you as a client and/or
your company in sales and marketing literature (including websites) and, if you are a
firm or company (or you register in your capacity as a representative, employee, or
owner of a company), reproduce your company’s prevailing logo or trade mark for
that sole purpose.
9. Third party Rights.
9.1. Unless expressly stated, no provision of these terms and conditions is
enforceable by, or intended to benefit, any person who is not a party to these terms
and conditions.
10. Governing Law
10.1 The terms and conditions and any dispute or claim (including non-contractual
disputes or claims) arising out of or in connection with them or their subject matter or
formation shall be governed by and construed in accordance with the law of
Scotland. The Scottish courts shall have exclusive jurisdiction to settle any dispute or
claim (including non-contractual disputes or claims) arising out of or in connection
with these terms and conditions or their subject matter or formation.ottish Castles Association. All rights reserved.